Trollope Society Zoom Meetings and Webinars Terms of Use

What is Zoom?

Zoom is our preferred video conference platform and we use it to host our online meetings and webinars. If you cannot use Zoom, please contact us, and we can arrange an alternative, such as phone access. We don’t offer another platform, but we may provide recordings and supporting resources.

We use Zoom because it offers:

  • Strong security with high-level encryption, ensuring privacy.
  • A stable connection for better meeting flow.
  • Useful features for a smoother experience.

Meeting vs. Webinar

We typically use meetings, allowing participants to interact with each other. Webinars may be used occasionally.

  • In a meeting, everyone can speak and be seen. In a webinar, only hosts and selected panelists can be seen.
  • In a meeting, attendees can see each other’s names, but in a webinar, this is hidden.
  • You can mute your microphone and choose whether to share video in both formats.

Code of Conduct

  • Microphones: Keep your microphone muted unless invited to speak.
  • Information Sharing: Only hosts and co-hosts can share their screen. When you do share, ensure no private information is visible.
  • Camera: You can choose to turn your camera on or off.
  • Recording: Hosts may record meetings with prior notice. Only main speakers will be recorded; participants will not. Participants cannot record the meeting.
  • Space: Use a private space to protect your privacy.
  • Chat: Private chat is disabled. Participants can message the host or everyone, at the host’s discretion.
  • Etiquette: Respect others and avoid divisive discussions.
  • Abusive behaviour: Any harmful behaviour will lead to a warning. Repeated offences may result in removal from the meeting.
  • Politics: Discussions should focus on Trollope’s work, no discussion regarding contemporary politics is allowed.
  • Prejudices: Discriminatory remarks are prohibited.
  • Libel: Do not make defamatory comments.
  • Profanity: Profanity is not allowed.

Reminders

We will endeavour to send a reminder on the day of the meeting, including a link to join.

Security and Privacy

  • Zoom will send each participant a unique link, which can only be used by that participant. Don’t make meeting and webinar links public: please do not post links to our sessions or meetings IDs on social media and other public platforms.
  • You may share the Trollope Society event page or Zoom registration page, so that others can register for the meeting.
  • Keep your Zoom software up to date: Zoom is continuing to improve the security of their platform. Therefore if you do download the software, it’s important to install any available updates as soon as you’re notified of them.

Breach of Terms

Breaching these terms may result in immediate removal or a written warning. Repeated violations may lead to suspension or exclusion from future meetings. We reserve the right to make final decisions regarding breaches.

For more information read:

Feedback

We welcome feedback on your experience of participating in Trollope Society Zoom meetings. With your permission we may like to include your comments in reports to funders and on our website and marketing materials.

Updating Terms of Use

By registering to attend a Trollope Society Zoom meeting or seminar you agree that you are accepting the Terms of Use for this service. These Terms of Use may be updated or amended at any time. A link to the current Terms of Use will be included on the Trollope Society’s calendar event for each Zoom meeting or webinar.

Version 2.0 – Published 15 December 2024